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1.3.3 Transfer of Cases between Authorities

Contents

  1. Introduction
  2. Children who are Subjects of a Child Protection Plan
  3. Looked After Children
  4. Legal Orders
  5. Transfer of Cases to other Local Authorities


1. Introduction

This procedure relates to requests from other Local Authorities to transfer responsibility of cases to Newcastle Children’s Social Care.

When the Local Authority is asking to transfer a case to Newcastle Children’s Social Care, this request should be made in writing. This request should outline the reasons for the transfer, a copy of the Statutory Assessment, Chronology and Child Plan should be attached.

This detailed information must be provided before a decision to accept the case transfer is made.

A letter should be sent acknowledging receipt of the request to transfer case responsibility.


2. Children who are Subjects of a Child Protection Plan

All notifications/referrals should be ‘received’ through the IRS. Whenever a child who is subject to a Child Protection Plan in another authority moves to live in Newcastle, their name should automatically be highlighted on CareFirst as being subject to a Child Protection Plan in this area, until the circumstances have been confirmed.

If the child is placed with carers in Newcastle and the other authority retains responsibility, there is no need to proceed to referral stage. ‘Contact Outcome’ should be recorded as ‘NFA’ with the reason explained in the notes field.

If we are informed that a child who is subject of a Child Protection Plan has moved into Newcastle it is our responsibility to convene an Initial Child Protection Conference within 15 working days.

Responsibility for the child is retained by the transferring Local Authority until an Initial Child Protection Conference unless a different arrangement is negotiated.

Occasionally who are subject of a Child Protection Plan children move into temporary accommodation from another Local Authority and there is no plan for the child and family to remain in Newcastle. In such circumstances the child will be made subject of a Child Protection Plan in Newcastle. If this temporary arrangement becomes more permanent an Initial Child Protection Conference will be convened.

The Newcastle Children’s Safeguarding Standards Unit - To Follow must be informed as soon as possible to enable them to relevant people and rearrange any meetings.

If the child is living with parents in the Newcastle area, this authority is required to undertake an assessment and convene a Child Protection Conference (CPC) to determine the need for the child to continue to be subject to a Child Protection Plan. ‘Contact Outcome’ should be recorded as ‘Progress to Referral’.

If so, the IRS social worker must liaise with the social worker from the previous Local Authority and gather relevant information including, as a minimum:

  • Report(s) and minutes of the Initial CPC which led to registration and relevant assessment documents;
  • Report(s) and minutes of most recent Review CPC.


3. Looked After Children

Newcastle Children’s Social Care will not accept case responsibility for those Looked After children who are the subject of a Permanence Plan made by another Local Authority.


4. Legal Orders

Any request for case transfer of children subject to any legal order or to ongoing legal proceedings should be made in writing to the Head of Children’s Services, copies to the Team Manager and to Newcastle Legal Services.

The Team Manager will then discuss the case with a representative from Newcastle Legal Services before transfer of responsibility is agreed.

(Please note that there may be difficulties when a case is being transferred to us from Scotland due to the difference in legislation).


5. Transfer of Cases to other Local Authorities

When a case is to be transferred to another Local Authority a standard letter must be sent to that Local Authority following discussion informing them of the case being transferred.

A response slip should be enclosed enabling a written response to be made. The other Local Authority has their own protocols around accepting cases these should be adhered to.

The Newcastle Children’s Safeguarding Standards Unit must be informed as soon as possible to enable them to relevant people and rearrange any meetings.

End